About the client:

Our client is a media-focused organization dedicated to delivering strategic, data-driven advertising solutions. They work closely with clients to ensure media campaigns are executed efficiently and accurately, leveraging strong internal coordination between production, client services, and media buying teams.

About the role:

We’re looking for a Media Assistant / Traffic Coordinator to manage internal and external traffic workflows, ensuring smooth delivery of TV and media spots, accuracy of instructions, and timely coordination between production, client services, and accounting teams.
This position also supports the media buying and operations team through data entry, reporting, and analytical assistance.

The ideal candidate has a meticulous eye for detail, excellent organizational skills, and the ability to meet multiple deadlines in a fast-paced media environment.

What you’ll be doing:

Traffic Coordination

• Send weekly traffic to TV stations in coordination with Production and Client Services.
  
• Place orders via ExtremeReach to deliver spots to appropriate TV stations.
  
• Confirm receipt and airing with stations within a day of start date.
  
• Enter all traffic data into sTraffic (Strata) in line with media and accounting deadlines.
  
• Verify traffic accuracy on monthly invoices and communicate discrepancies for reconciliation.
  
• Email TV stations regarding traffic-related invoice issues monthly.
  
• Download, analyze, and distribute CSA reports each month.
  
• Maintain Critical Stats and assist with the CSA Top 150 market project annually.
  
• Distribute weekly traffic agendas as needed.
  
  
Media Assistance

• Collaborate with the Invoice Manager to confirm monthly spending accuracy in cjTrack.
  
• Support Media Buyers in monthly invoice reconciliations and program tracking analyses.
  
• Update cjTrack rates, programs, and ownership data quarterly and annually.
  
• Request and verify TV station contracts against media buys quarterly.
  
• Assist with Nielsen vs comScore station subscription updates.
  
• Approve makegoods from TV stations as needed.
  
• Support the Media Operations Manager with clearance reports and ad hoc data projects.
  
• Maintain and update media and client statistics spreadsheets.
  
  

Who are we looking for?

• 2–4 years of experience in media coordination, traffic management, or media operations.
• Strong understanding of TV media processes, scheduling, and invoice reconciliation.
• Proficiency with ExtremeReach, Strata (sTraffic), and/or cjTrack is a strong plus.
• Excellent attention to detail and ability to manage multiple deadlines.
• Strong written and verbal communication skills.
• Collaborative mindset and accountability in a remote or hybrid work environment.
• Intermediate to advanced proficiency in Excel or Google Sheets.

Position: Media Traffic Coordinator

Remote Status: Fully Remote

Preferred Location: Global

Working Hours:40 hours/week (aligning with US Eastern Standard Time)

Holidays:  US Federal Holidays

Salary: 1400 USD - 1600 USD

Internal Job ID: 0897